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MINUTES OF THE HOCKLEY PARISH
FULL COUNCIL MEETING HELD IN
THE PARISH HALL AT 8.00 PM ON
MONDAY, 22nd SEPTEMBER 2008
Cllr B Hazlewood asked for members to be aware that he wanted to make a public apology to Cllr S James relative to a mistake he made in connection with the War Memorial project.
Chairman: Cllr B Hazlewood
Present: Cllr M Anderson Cllr M Carter Cllr D Collins Cllr S James Cllr M Maddocks Cllr R Martin Cllr B O’Shea Cllr G Powell Cllr V Randall Cllr L Vingoe Cllr R Wass Cllr C Weston Cllr K Weston
1. TO RECEIVE APOLOGIES FOR ABSENCE
None all members present.
2. TO APPROVE MINUTES OF THE MEETING OF 11th AUGUST 2008
Cllr G Powell proposed that the minutes be accepted as a true record, seconded by Cllr S James and agreed with one abstention.
3. DECLARATIONS OF INTEREST
None
4. PLANNING APPLICATIONS AND RELATED MATTERS
There were no plans for discussion as the Planning Committee had dealt with them under delegated authority at their earlier meeting on 1st September 2008. Comments had been forwarded by Cllr R Martin to Rochford District Council by the end of that week. Action: Cllr R Martin.
5. PUBLIC SPEAKING TIME
There were no members of the public present.
6. TO CONSIDER CORRESPONDENCE RECEIVED.
1) Copy letter and correspondence sent to Rochford District Council from local resident relative to the possible acquisition of Parish Council leased property in Beckney and Wood Avenue. There was a short discussion and members felt that The Clerk should collate the papers until the District Council legal department had replied to the resident. Action: The Clerk.
2)
Letter
from Dedman Planning and Regeneration Limited relative to a section of land
owned by the Parish Council.
Cllr S James, B O’Shea, V Randall and M Anderson declared a personal interest in the item as they knew the person whose property may benefit from any acquisition. There was a
short discussion about the land could possibly be used for potential
development but as the land had only recently been obtained by distraint it was
too early for the council to make a decision on its sale.
Action: The Clerk to write
accordingly.
3) Letter from Rochford District Council relative to in house training programmes for Parish Councillors to attend. Cllrs M Anderson, B Hazlewood, R Wass, L Vingoe and S James agreed to attend various courses. The Clerk to book places and forward papers to the members involved. Action: The Clerk.
4) Letter from Essex Association of Local Councils relative to a training course being held in Rochford Parish Rooms on Saturday 11th October 2008 at 9.30am. Cllrs S James and L Vingoe agreed to attend The Clerk to book places and forward papers to the members involved. Action: The Clerk.
5)
Letter
from Wyvern Community Transport manager asking to provide a presentation to
councillors relative to the services they offer. Members felt that a meeting
be arranged at 7.40pm prior to the next Full Council on Monday 10th November
Action: The Clerk to arrange
accordingly.
6) Invitation card from Greensward Academy relative to members attending their Presentation of Certificates and Awards Evening Friday 14th November 2008 at 7.00pm in the Sports Hall at the Academy. Cllrs B O’Shea, B Hazlewood, M Anderson and S James agreed to attend. Action: The Clerk to accept invitations accordingly. 7) Cllr M Maddocks raised a verbal item relative to storage required at St Peters and Pauls Church. This was accepted to be connected with an earlier Planning application and on advice from The Clerk it was agreed that if members felt appropriate to write letters in support based on their views as local residents only, not representing the Parish Council. Action: Noted.
8) Cllr B O’Shea raised a verbal item relative to the lay by outside Chandos Garage. There was a short discussion before members felt that Highways should be invited to attend prior to the next Full Council and explain their view on possible closure. Action: The Clerk . 7. FINANCIAL REPORT
(Including bank balances, cheques paid under prior authority and to examine wages book)
1) The list of bank balances and cheques for ratification and payment was made available for inspection. The Clerk answered questions before Cllr C Weston proposed the bank balances and cheques for ratification and payment be approved, seconded by Cllr M Maddocks and agreed unanimously. Action: Responsible Finance Officer
2) The bank statements and wages book were made available for inspection. Cllr M Carter proposed that the bank statements and wages book are signed, seconded by Cllr G Powell and agreed unanimously. Action: Responsible Finance Officer.
8. TO RECEIVE REPORTS OF WORKING GROUPS (Including outstanding-current and new issues)
1)
Street
Lighting, Festive Lighting and Special Events
(a) To consider/approve notes of the meeting of 17th July 2008 The notes had been circulated with the agenda for this meeting. Cllr R Martin briefed members on the working group’s considerations and asked for any comments or questions. There was a
brief discussion before Cllr R Martin proposed that the notes be approved and
actioned, seconded by Cllr M Anderson and agreed unanimously.
Action: The Clerk and Street Lighting, Festive Lighting and Special Events
Working Group.
(b) To consider/approve notes of
the meeting of 21st August 2008
The notes had been circulated with the agenda for this meeting. Cllr R Martin briefed members on the working group’s considerations and asked for any comments or questions. Cllr B Hazlewood asked for it to be noted that suggested changes in the electric tripping facilities be managed with extreme care, There was a
brief discussion before Cllr R Martin proposed that the notes be approved and
actioned, seconded by Cllr M Anderson and agreed unanimously.
Action: The Clerk will remind the electrical
contractors accordingly.
(c) To consider a “Potters” 100th Anniversary Day Event
Cllr S James declared a personal interest in this item, being related to the family. There was a short discussion and members felt that “Potters” would no doubt arrange their own event and perhaps we should allow them some front page articles in the Parish Newsletter. There was a
brief discussion before Cllr R Martin proposed that the matter be addressed
through the Newsletter seconded by Cllr M Anderson and agreed unanimously.
Action: Cllr S James to advise Potters accordingly.
2)
Environmental
Working Group
(a) To consider/approve notes of the meeting of 6th August 2008 The notes had been circulated with the agenda for this meeting. Cllr L Vingoe briefed members on the working group’s considerations and asked for any comments or questions. There was a
brief discussion before Cllr R Martin proposed that the notes be approved and
actioned, seconded by Cllr M Anderson and agreed unanimously.
Action: The Clerk and Environmental Working Group.
(b) To consider/approve notes of the meeting of 10th Sept. 2008.
The notes had been circulated with the agenda for this meeting. Cllr L Vingoe briefed members on the working group’s considerations and asked for any comments or questions. Cllr R Randall asked about the tree to be planted in the memory of Cllr R Vingoe and it was agreed that this tree would be the one to replace the diseased and dead tree at Broad Parade as part of the councils maintenance programme. There was a
brief discussion before Cllr R L Vingoe proposed that the notes be approved and
actioned, seconded by Cllr R Martin and agreed unanimously.
Action: The Clerk and Environmental Working Group
(c)
To Consider
Plumberow Mount Play Space fence
The Clerk updated members relative to the delay in funding being dealt with by The Community Initiative Fund and the latest information to hand was that the fund decision making group would be meeting on week commencing 20th October 2008. Action: Noted.
3)
Footpaths Working
Group
(a) To consider/approve notes of the
meeting of 26th August 2008
The notes had been circulated with the agenda for this meeting. Cllr B Hazlewood briefed members on the working group’s considerations and asked for any comments or questions. There was a
brief discussion before Cllr B Hazlewood proposed that the notes be approved
and actioned, seconded by Cllr R Wass and agreed unanimously.
Action: Footpaths Working Group.
9. TO RECEIVE REPORTS OF DELEGATES
1) Massive Project Cllr V Randall reported on a recent committee
meeting. The work of the group was
commendable and would no doubt be of benefit to the youth of Hockley. There was still a lot of work to do in
financing the ongoing project.
Action: Noted.
2)
Citizens
Advice Bureau
Cllr M Anderson reported that he had
undertaken a 4 hour course of instruction in order to become a member of their
Management Board. In future he will now
attend quarterly meetings and report back to Full Council accordingly.
Action: Noted.
3)
Central
Area Committee
Cllr B Hazlewood reported that he had recently attended the last meeting of the
committee and there had been considerable discussion relative to Polyclinics’
for the area. In general local residents
and doctors voiced their concerns relative to the possible loss of local
services close to people’s homes, particularly the elderly who in general
required the services and were not always in a position to travel.
Action: Noted.
10. ANY MATTERS PERMITTED BY THE CHAIRMAN AS REQUIRING URGENT ATTENTION BY THE COUNCIL, TO INCLUDE REQUESTS FOR FUTURE AGENDA ITEMS.
None
Meeting Closed at 9.14 pm. Chairman……………….
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