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MINUTES OF THE HOCKLEY PARISH
FULL COUNCIL MEETING HELD IN
THE PARISH
HALL AT 8.00 PM ON MONDAY, 2nd JUNE 2008
Chairman: Cllr B Hazlewood
Present: Cllr M Anderson Cllr M Carter Cllr D Collins Cllr S James Cllr M Maddocks Cllr R Martin Cllr B O’Shea Cllr G Powell Cllr V Randall Cllr R Smith Cllr L Vingoe Cllr C Weston Cllr K Weston
May we record the fact that Cllr R Vingoe is seriously ill and was unable to stand for re-election. Could we record the fact that he has been a Parish Councillor for 24 years and has always served the residents of Hockley with great honesty and integrity. His experience and words of wisdom will be greatly missed as will his humour. (One can almost think of him as Mr Hockley. Richard led the way in many projects for Hockley, the main ones being :-
Hockley Festive Lights Marylands Nature Reserve Town Centre Enhancement.
These projects were achieved due to Richard’s enthusiasm and persistence.
1. TO RECEIVE APOLOGIES FOR ABSENCE
None.
2. TO APPROVE MINUTES OF THE MEETING OF 12TH MAY 2008
There was one matter of fact raised.
Item 6. Cllr V Randall had been omitted from the list of members on the Planning Committee and should now be included. Action: The Clerk
There was a short discussion amongst members regarding item 14.7) on page 5 relative to the form of words used. Members agreed that the minutes should remain as written. Action: Noted.
Cllr R Martin proposed that the minutes be accepted as a true record, seconded by Cllr M Maddocks and agreed unanimously.
3. DECLARATIONS OF INTEREST
No declarations were notified.
4. PLANNING APPLICATIONS AND RELATED MATTERS
Cllr R Martin had been appointed as Chairman 2008/09.
There were no plans for discussion as the Planning Committee had dealt with them under delegated authority at their meeting held on Monday, 2nd June 2008. Comments of those plans discussed have been forwarded by The Clerk to Rochford District Council. Action: The Clerk.
There was a short discussion amongst members regarding banners on the highway outside Somerfields in Spa Road. The Clerk and Cllr B Hazlewood will speak with the manager relative to them being removed. Action: The Clerk and Cllr B Hazlewood.
5. PUBLIC SPEAKING TIME
There were no members of the public present.
6. TO CONSIDER CORRESPONDENCE RECEIVED.
1) Letters of complaint from Hockley residents regarding cars parking on grass verges in Broadlands Road and Email received from Essex County Council Highways informing members that the planting of trees is their preferred option to remedy this problem. There was a short discussion and members agreed that, if possible, this should be added to the Locally Determined Programme and requested the Clerk write to the residents informing them that this matter had been discussed at Full Council and a remedy to this problem is being sought. Action: The Clerk to write to residents accordingly.
2) Email from Essex County Council Highways regarding the request from Hockley residents for a pedestrian crossing at Folly Lane, Main Road, Aldermans Hill informing members that, for safety reasons, a crossing would not be appropriate at this junction and that the ECC Road Safety Team will be requested to liaise with parents and children at the local school to reinforce awareness of traffic issues to and from school and to enquire whether a walking bus should be considered. Action: The Clerk to reply to Hockley residents accordingly.
3) Email from a Hockley resident regarding Plumberow Open Space. There was a discussion and members provided their views by way of bullet point for The Clerk to respond.
· Confirm matters discussed at meeting 2nd June 2008. · Confirm agreement in Minutes dated 12th May 2008, item 17 1) Environmental (a) and (b), plus hard copy to resident (plus hard copy of minutes 2nd June 2008 re. present gates to be locked – Chairman’s request). · The section of Plumberow Avenue is their own road and should be dealt with by themselves. Any questions to be referred to Essex County Council Highways.
Action: The Clerk to write accordingly.
7. FINANCIAL REPORT (Including bank balances, cheques paid under prior authority and to examine wages book)
1) The list of bank balances and cheques for ratification and payment was made available for inspection. The Clerk answered questions raised by Members. Cllr B Hazlewood proposed the cheques for ratification and payment be approved, seconded by Cllr V Randall and agreed unanimously. Action: Responsible Finance Officer. 2) The bank statements and wages book were made available for inspection. The Clerk answered questions raised by Members. Cllr B Hazlewood proposed that the bank statements and wages book are signed, seconded by Cllr L Vingoe and agreed unanimously. Action: Responsible Finance Officer.
8. TO RECEIVE REPORTS OF WORKING GROUPS (including outstanding-current and new issues)
1)
Street
Lighting, Festive Lighting and Special Events Working Group
(a)
To
consider/approve notes of the meeting of 22nd May 2008.
The notes had been circulated with the agenda
for this meeting. Cllr R Martin briefed
members on the Working Group’s considerations and asked for any comments and
questions.
There was a brief discussion before Cllr R Martin proposed that
the notes be approved and actioned, seconded by Cllr L Vingoe and agreed
unanimously.
Action: Street Lighting,
Festive Lighting and Special Events Working Group.
(b)
To
consider Terms of Reference.
The Terms of Reference for the Working Group for 2008/09 had
been circulated with the agenda for this meeting.
Cllr R Martin proposed that the Terms of Reference be
approved, seconded by Cllr G Powell and agreed unanimously.
Action: Street
Lighting, Festive Lighting and Special Events Working Group.
2)
Footpaths
Working Group
(a)
To
consider/approve notes of the meeting of 27th May 2008.
The notes had been circulated with the agenda
for this meeting. Cllr B Hazlewood
briefed members on the Working Group’s considerations and asked for any
comments and questions.
There was a brief discussion before Cllr B Hazlewood proposed
that the notes be approved and actioned, seconded by Cllr M Maddocks and agreed
unanimously.
Action: Footpaths Working
Group.
(b)
To
consider the Terms of Reference
The Terms of Reference for the Working Group for 2008/09 had
been circulated with the agenda for this meeting.
Cllr B Hazlewood proposed that the Terms of Reference be
approved, seconded by Cllr B O’Shea and agreed unanimously.
Action: Footpaths
Working Group.
3)
Policy
and Procedure, Finance, Personnel and Donations Working Group
(a)
To
agree Annual Schedule of Full Council Meetings.
The Annual Schedule of Full Council Meetings had been prepared by The
Clerk and circulated with the agenda for this meeting.
There was a brief discussion before Cllr V Randall proposed that
the Schedule be approved and actioned, seconded by Cllr B Hazlewood and agreed
unanimously.
Action: All Councillors.
4) Environmental Working Group
(a) To consider locking and unlocking of existing
gates at Plumberow Playspace.
There was no funding set aside for this
project, but it was considered that the £4,000 unused election expenses be
vired to support the locking of the gates.
After a short discussion amongst members,
Cllr C Weston proposed that the gates at Plumberow Playspace be locked at dusk
and unlocked each morning on a daily basis, seconded by Cllr R Martin. A vote was carried out with 13 For and 1
Abstention.
Action: The Clerk to contact Altek Security Ltd
accordingly to agree the cost and implementation.
Open Spaces
Act 1906, ss.9 & 10.
(b) To consider the cost of flower baskets for Spa
Road.
The Clerk informed members as to the cost of
flower baskets for this year was £375 for the baskets, plus £180 for planting
out the beds below trees, a total of £550.00.
After a short discussion amongst members,
Cllr C Weston proposed that the flower baskets be fitted in Spa Road, seconded
by Cllr L Vingoe and agreed unanimously.
Action: The Clerk.
Local
Government Act 1972, s.144.
(c) To consider the cost of watering flower baskets
for Spa Road.
The Clerk informed members as to the cost of
watering the flower baskets for this year was £49 per visit and over a 4 month
period there would be approximately 3 visits per week over a 16 week period
making a total of £2,352.00.
After a short discussion amongst members,
Cllr L Vingoe proposed that the flower
baskets be watered, seconded by Cllr B O’Shea and agreed unanimously.
Action: The Clerk.
Local
Government Act 1972, s.144.
9. TO RECEIVE REPORTS OF DELEGATES
1)
Waste
Management
The Clerk, Cllr M Carter and M Maddocks
attended the Rochford District Council presentation at The Freight House
relative to future re-cycling in the District. All houses to receive 3 bins plus instructions over the next few weeks.
Action: Noted.
2)
Central
Area Committee
Cllr C Weston informed members that the first
Central Area Committee Meeting for this year is to take place on 17th June 2008, venue unknown at present.
Action: Noted.
10. ANY MATTERS PERMITTED BY THE CHAIRMAN AS REQUIRING URGENT ATTENTION BY THE COUNCIL, TO INCLUDE REQUESTS FOR FUTURE AGENDA ITEMS.
1) Cllr V Randall asked that the Council co-opt a new member to cover the one remaining vacancy. Action: The Clerk to place on next Full Council
Agenda.
2) Members requested that the handymen tidy up the Broad Parade Green for 14th June 2008 in time for the Breast Cancer Awareness event to be held by the local pharmacy. Action: The Clerk.
3) Cllr G Powell reported an urgent action taken to assist a local elderly resident with a flooded garden. Rochford District Council had been contacted and removed the blockage caused by a large piece of tarmac. Action: Noted.
Meeting Closed at 9.05pm. Chairman……………….
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