1.         TO RECEIVE APOLOGIES FOR ABSENCE      

 

            Cllrs D Collins, R Hart and P Meacham.      

 

 

2.            DECLARATIONS OF INTEREST

 

            No declarations were notified.

 

 

3.            PUBLIC SPEAKING (Meeting closed for 15 minutes)

 

            None Present.

 

 

4.         TO RECEIVE REPORTS OF WORKING GROUPS

            (including outstanding-current and new issues)

 

            1)            Policy and Procedure, Finance, Personnel and Donations Working Group

 

                        (a)          To consider/approve notes of the meeting of 18^th February 2008;

                                    The notes had been circulated with the agenda for this meeting.  Cllr V Randall briefed members on the Working Group’s considerations and asked for any comments and questions.

                                    There was a brief discussion before Cllr V Randall proposed that the notes be approved and actioned, seconded by Cllr G Powell and agreed unanimously.

                                    Action:  Policy and Procedure, Finance, Personnel and Donations Working Group   

                        (b)         To consider/approve the recommendations for the post of Lettings Officer/Manager.

 

                        (i) To consider/approve advertisement for the post;

                        There was a long discussion relative to this item and it was proposed by Cllr C Weston Hockley Parish Council advertise for a Hockley Parish Hall Manager in the following terms:  Hockley Parish Council seeks an experienced person to manage and promote the Parish Hall. Must be computer literate with knowledge of financial record keeping.  Good interpersonal skills a necessity. Salary £16,536 pro rata scale 4, 12 hours per week. Hours to be arranged. Closing date: 25th March 2008 Interview dates: 10th/11th April 2008 Successful candidates will be informed Please send CV to: Mr Paul Stanley, Clerk to the Parish Council, The Old Fire Station, 58 Southend Road, Hockley, Essex SS5 4QH.  The advert to be placed in the Echo, the Council’s Newsletter, the Council’s website and the local Employment Job finder offices, seconded by Cllr V Randall.  A vote was taken with 11 For and 1 against.

                        Action:  The Clerk and Policy and Procedure, Finance, Personnel and Donations Working Group to arrange advertising forthwith.

 

                        (ii) To consider/approve the post will be in the small office when it is not used by another person, possibly am Monday, am/pm Friday or am Saturday;

                        There was a short discussion relative to this item and it was proposed by Cllr C Weston that the post will be in the small office when it is not used by another person, possibly am Monday, am/pm Friday or am Saturday seconded by Cllr M Carter.  A vote was taken with 11 For and 1 against.  

                        Action:  The Clerk and Policy and Procedure, Finance, Personnel and Donations Working Group to arrange in due course.

 

                        (iii) To consider/approve the post will be for a minimum of 12 hours plus emergency calls out of hours;

                        There was a short discussion relative to this item and it was proposed by Cllr C Weston that the post will be will be for a minimum of 12 hours plus emergency calls out of hours seconded by Cllr S James.  A vote was taken with 10 For, 1 against and 1 abstention.  

                        Action:  The Clerk and Policy and Procedure, Finance, Personnel and Donations Working Group to agree with successful applicant.

 

                        (iv) To consider/approve new equipment needed will be new office phone line, mobile phone and new software;

                        There was a short discussion relative to this item and it was proposed by Cllr B Hazlewood that new equipment needed will be a new office phone line and new software seconded by Cllr M Carter.  A vote was taken with 11 For and 1 against.

                        Action:  The Clerk and Policy and Procedure, Finance, Personnel and Donations Working Group.

 

                        (v) To consider/approve the salary commencing at £8.59 per hour in accordance with the National Council salaries agreement scale 4 at scale point 18.

                        There was a short discussion relative to this item and it was proposed by Cllr C Weston that the salary commencing at £8.59 per hour in accordance with the National Council salaries agreement scale 4 at scale point 18 be approved, seconded by Cllr V Randall.  A vote was taken with 11 For and 1 abstention.

                        Action:  The Clerk and Policy and Procedure, Finance, Personnel and Donations Working Group.

 

 

5.         Any matters permitted by the Chairman as requiring urgent attention by the Council, to include requests for                future agenda items. 

 

            None.

 

 

 

 

Meeting Closed at 9.07pm                                                Chairman……………….